由 caicai8478 I. Preliminary preparation stage
Confirmation of product compliance
Verify whether the product belongs to the prohibited/restricted export category
Confirm whether a special license is required (such as food, medicine, cosmetics, etc.)
Check the import restriction requirements of the destination country
Document preparation
Commercial Invoice
Packing list List)
Sales contract (optional)
Special documents (such as certificate of origin, quality certificate, etc.)
II. Declaration stage
Choose a declaration method
Postal channel (EMS/international parcel): usually declared by a postal agent
Commercial express (DHL/UPS/FedEx, etc.): declared by an express company agent
Self-declaration: through the “single window” or entrust a customs broker
Fill in declaration elements
Commodity name (in Chinese and English)
HS code (at least 6 digits)
Quantity, unit price, total price
Country of origin
Country of destination
Notes on declared value
Reasonable declared value (to avoid “underreporting” being checked)
Consistent with the amount of the pro forma invoice
Consider the tariff starting point of the country of destination Points
- Customs document review stage
Electronic document review
System automatically compares declaration information
Risk control screening
About 80% of packages can pass quickly
Manual document review
Manual review of high-risk or questionable packages
May require additional information or explanation
Common review focus
Is the product classification correct
Is the declared value reasonable
Is there any infringement suspicion
Is it related to controlled items
- Inspection stage (if selected)
Inspection method
Machine inspection (X-ray scanning)
Manual unpacking inspection
Special inspection (such as hazardous chemicals inspection)
Post-inspection processing
No problem: direct release
Declaration discrepancy: require correction or additional information
Prohibited items: Detained and may be punished
V. Taxation stage (if applicable)
Export tax calculation
Most goods are tax-free for export
A few resource-based goods are subject to export tariffs
Tax refund application (if applicable)
Foreign trade enterprises can apply for export tax refunds
VAT special invoices and other certificates are required
VI. Release stage
Release method
Electronic release (paperless)
Paper stamp release (a few cases)
Logistics handover
Transfer to logistics companies after customs release
Generate international waybill tracking number
VII. Special situation handling
Return handling
The destination country cannot clear customs and return
Return import procedures need to be handled
Declaration modification
If a declaration error is found, it is necessary to apply for order modification in a timely manner
Order modification fees may be incurred
Detention of goods handling
Infringing goods may be confiscated
Contraband may be handed over to the anti-smuggling department
VIII. Optimization suggestions
Tips to improve customs clearance efficiency
Accurately fill in product description and HS code
Provide complete and clear business documents
Reasonable declared value
Avoid common mistakes
Product name is too general (such as “gift” “sample”)
HS code error
Quantity/amount is obviously unreasonable
Choose the right channel
Low-value samples: postal channel
High-value goods: commercial express
Large-volume goods: general trade customs declaration
By understanding this whole process, exporting companies can better prepare documents and declare accurately, thereby improving the customs clearance efficiency of small package exports and reducing unnecessary delays and costs.