List of dangerous goods export documents: How to prepare MSDS and transport identification report?

The following is a list of dangerous goods export documents and a guide to preparing MSDS and transport identification report for your reference:

I. List of core documents for dangerous goods export
MSDS (Material Safety Data Sheet)

Transport Identification Report

Dangerous goods packaging performance inspection form (if applicable)

Dangerous goods packaging use identification form (if applicable)

Export declaration form (must indicate UN number, dangerous goods level, etc.)

Sea/air transport letter of entrustment (indicate dangerous goods category)

UN38.3 test report (required for specific products such as lithium batteries)

GHS label (in compliance with international chemical classification and labeling specifications)

Export license (some countries or categories require additional approval)

II. MSDS preparation guide

1. Basic requirements
   Format standard: must comply with the regulations of the export target country (such as EU REACH, US OSHA HazCom 2012, China GB/T 16483).

Language: English version is usually required, and some countries require local language (such as Japanese for Japan).

2. Core content (16 items)

Section 1: Product and supplier information (name, address, emergency contact information).

Section 2: Hazard classification (GHS classification, such as flammable liquid, corrosive, etc.).

Section 3: Ingredient information (chemical name, concentration, CAS number).

Section 4-8: First aid measures, fire measures, leakage treatment, operation and storage.

Section 9: Physical and chemical properties (flash point, boiling point, density, etc.).

Section 14: Transport information (UN number, packaging category, shipping name).

Section 15-16: Regulatory information and other instructions.

3. Notes
   It needs to be compiled by professional institutions or chemical technicians to ensure the accuracy of the data.

Special categories such as lithium batteries and lead-containing products require additional test data.

III. Guidelines for preparing transport appraisal reports

1. Appraisal agency
   It must be issued by an officially recognized laboratory (such as DG testing agencies, SGS, BV, etc. recognized by the Civil Aviation Administration of China).
2. Testing process
   Sample testing: Provide samples and MSDS, and the laboratory will test hazardous properties (such as corrosiveness, oxidizing properties, etc.) according to the United Nations Orange Book.

Classification determination: Determine the UN number, packaging category (Class I/II/III) and shipping name (such as “UN1263, coating solution”).

Report issuance: Contains sample information, test methods, conclusions and transportation recommendations.

3. Key content
   UN number: such as UN1993 (flammable liquid).

Packaging level: divided into I (high risk) to III (low risk) according to the degree of danger.

Special requirements: For example, sea transportation must comply with the IMDG Code, and air transportation must comply with the IATA DGR.

IV. Other matters
Packaging compliance:

Use UN certified packaging (such as steel drums, plastic containers) and mark with UN mark.

The packaging must pass the performance test of the International Dangerous Goods Code (such as drop test, sealing test).

Labels and markings:

Paste dangerous goods labels (such as explosives, corrosives, etc.).

Indicate the UN number, correct shipping name and emergency code (such as “EMS-F-A,S”).

Advance declaration:

Ocean transportation: Submit DG FORM (Dangerous Goods Declaration Form) to the shipping company in advance.

Air transportation: Shipper’s Declaration for Dangerous Goods (DGD) is required.

V. Frequently Asked Questions
Q: Does MSDS need to be updated every year?
A: If the product ingredients or regulations change, it needs to be updated, otherwise it is generally valid for 5 years.

Q: Validity period of transportation identification report?
A: Usually 1 year, but some countries require re-testing for each export.