由 caicai8478 Guide Introduction: Your Portable Operation Manual
Faced with the enormous opportunities in the Southeast Asian market, transporting electromagnetic and magnetic goods presents a daunting challenge for many exporters. Complex regulations and numerous steps mean that any oversight can lead to refusal, detention, or fines.
This guide abandons lengthy theory and distills the entire process into a series of clear and actionable checklists. Whether you are a beginner or a seasoned professional, simply follow the checklist and verify each item to systematically complete compliant operations, minimize risks, and ensure smooth cargo passage.
Chapter 1: Cargo Characterization and Certification Preparation Checklist – Ensuring Compliance from the Source
Objective: Accurately determine the attributes of the goods and obtain the necessary “entry permits” for the destination market in advance.
Checklist 1.1: Cargo Attribute Self-Inspection Checklist
Step 1: Basic Identification
Electrified Identification: Does the product contain or include any batteries? Is it powered by external electricity?
Yes → Proceed to “Lithium Battery Specific Verification”
No → Proceed to the next step
Magnetic Identification: Does the product contain components such as a speaker, motor, or permanent magnet? Is there a noticeable attraction when a paperclip or other ferrous object is brought near it?
Yes → Proceed to “Magnetic Goods Specific Verification”
No → Congratulations, your goods may be treated as general cargo (still requires confirmation).
Step Two: In-depth Specific Verification
A. Lithium Battery Specific Verification:
Confirm battery type: □ Lithium-ion battery (UN3480/3481) □ Lithium metal battery (UN3090/3091)
Request and verify from the supplier whether the “UN38.3 Test Summary” document is complete and valid.
Confirm battery rated energy/lithium content: □ ≤100Wh (lithium-ion) or ≤2g (lithium metal) □ Exceeds the limit (requires special handling).
B. Magnetic Goods Specific Verification:
Commission “Magnetic Goods Safe Transportation Inspection”.
Obtain the test report to confirm the magnetic field strength at 2.1 meters from the package:
□ < 0.159 A/m → Can be treated as general cargo.
□ ≥ 0.159 A/m → Must be treated as Class 9 dangerous goods (magnetic substances).
List 1.2: Southeast Asian Target Country Certification Preparatory List
General Requirements: Confirm that the following certifications have been completed before shipment and that electronic versions/originals have been provided to the consignee.
Country-Specific Verification:
Malaysia: □ Product confirmed not to be within the scope of SIRIM certification □ SIRIM certification completed
Thailand: □ Product confirmed not to be within the scope of TISI certification □ TISI certification completed
Indonesia: □ Product confirmed not to be within the scope of SNI certification □ SNI certification/BPOM license completed
Vietnam: □ Product confirmed not to require CR mark/MIC certification □ CR mark/MIC certification completed
Philippines: □ Product confirmed not to require ICC license □ ICC license completed
Singapore: □ Product confirmed not to require PSB/IMDA certification □ PSB/IMDA certification completed
Chapter 2: Practical Checklist for Safe Packaging – Building a “Golden Shield” for Goods
Objective: Ensure packaging can pass the most stringent transportation environment tests to prevent all safety risks.
Checklist 2.1: Lithium Battery Goods Packaging Checklist
Short-Circuit Prevention Measures: The electrodes of each battery/cell have been wrapped with insulating tape or placed in an individual plastic bag.
Accidental Start Prevention: The device power switch is secured with tape or locked by software, preventing it from being turned on during transport.
Inner Packaging: The battery or device is properly secured and isolated using fire-retardant, puncture-resistant linings (such as foam or pearl cotton).
Outer Packaging: New, sturdy corrugated cardboard boxes or wooden crates are used, strong enough to withstand stacking and impact.
Labeling: The “Lithium Battery Handling Mark” is correctly and clearly affixed to the outer packaging, and a contact phone number is provided.
List 2.2: Magnetic Goods Packaging Checklist
Packaging Method Selection:
□ Shielding Method: A sealed shielding cover is made using materials such as tin-plated steel sheet.
□ Distance Increasing Method: Sufficiently thick foam/wooden boards are used to fill the area around the goods to increase distance.
□ Cancellation Method: Magnets are arranged and fixed with the north and south poles facing each other.
Final Verification (Mandatory): After packaging, the magnetic field strength at a distance of 2.1 meters from the package has been retested, and the result is confirmed to be < 0.159 A/m.
Labeling: If transported as dangerous goods, a Class 9 “Magnetic Substances” dangerous goods label has been affixed to the outer packaging.
Chapter 3: Document Preparation and Verification Checklist – Ensuring Complete Customs Clearance Documents
Objective: To ensure all documents are complete, accurate, and consistent, seamlessly connecting all stages of transportation and customs clearance.
Checklist 3.1: Core Transportation Document Verification Checklist
Danger Goods Declaration Form (DGD):
Completed and signed by the certified personnel.
UN number, correct transport name, category, number of packages, etc., are 100% accurate.
Accompanying Documents:
UN38.3 Test Summary (applicable to lithium batteries)
MSDS (if applicable)
Magnetic Test Report (applicable to magnetic goods transported as dangerous goods)
At least one hard copy of the above documents has been prepared and accompanied the goods.
Checklist 3.2: Customs Clearance and Commercial Document Consistency Verification Checklist
Commercial Invoice:
Product name, model, and quantity are completely consistent with the actual goods.
The declared value is reasonable, with no risk of under-declaration.
Packing List:
The number of boxes, gross weight, net weight, and volume are completely consistent with the actual goods.
The shipping marks are clear and accurate.
Bill of Lading/Air Waybill (B/L or AWB):
The consignee and notify party information are accurate.
The description of the goods is a perfect mirror image of the invoice, packing list, and DGD.
Certificate of Origin (e.g., Form E): [ ] Completed.
Destination Country Certification: [ ] Completed, and an electronic copy has been provided to the consignee.
Chapter 4: Full-Process Execution and Risk Prevention Checklist—Controlling Every Step of the Logistics Chain
Objective: Seamless management from booking to delivery, with pre-set risk response plans.
Checklist 4.1: Transportation Process Execution Checklist
Pre-shipment:
A freight forwarder/carrier with dangerous goods handling qualifications has been selected.
Dangerous goods cargo space has been booked with the carrier in advance (whether by air or sea).
Detailed cargo information (attributes, packaging, documents) has been provided to the carrier and destination port agent in advance.
At the time of shipment:
All external markings/labels are securely and clearly affixed.
Accompanying documents have been properly placed.
At delivery, the warehouse/driver has been clearly informed that this is cargo containing electricity/magnetic substances.
After transport and arrival at port:
Bill of lading/waybill numbers have been obtained, and cargo status is being continuously tracked.
Electronic versions of all customs clearance documents have been sent to the consignee and their customs clearance agent in advance.
All matters have been confirmed with the customs clearance agent, and smooth communication is maintained.
List 4.2: Final Risk Self-Check and Contingency Checklist
Final Self-Check before shipment:
Has any attempt to conceal or misdeclare goods been completely eliminated?
Has the packaging undergone actual inspection (e.g., magnetic field testing was performed on magnetic goods after packaging)?
Have all documents been cross-checked by multiple people/rounds to ensure zero errors?
Have you purchased adequate transport insurance for the goods and confirmed that the policy covers dangerous goods liability?
Frequently Asked Questions Emergency Response Guide:
【Problem】Carrier refuses to accept shipment.
Action: Immediately inquire about the reason → Remediate according to the reason (packaging/documents) → Contact alternative solutions.
【Problem】Goods detained at the port of destination.
Action: Contact the agent to obtain official notification → Process quickly according to requirements (supplementary documents, payment of fines, certification) → Assess the cost of return or abandonment.
【Problem】Customs determines under-declaration.
Action: Provide proof of the true value of the goods, such as payment vouchers → Negotiate a solution → Pay taxes as required.
Conclusion: Make compliance your strategic asset
The checklist in this guide is the culmination of countless experiences and lessons learned. Integrating them into your standardized process for every shipment means you will:
Improve efficiency: Reduce the time cost of repeated communication and error correction.
Reduce risk: Systematically plug operational loopholes.
Building Reputation: Establishing a “professional and reliable” image in the minds of carriers, customs, and customers.